Both hold your tasks. Only one of them decides what you do next.
Refined with tens of thousands of users since 2011
Todoist is a very good task list, used by millions of people, and it has been refined for well over a decade. If what you need is somewhere to put tasks so you stop forgetting them, it will do that well and it will do it for less money than we charge.
Red Urchin is solving a different problem. The premise is that most people do not have a capture problem — they have a ranking problem. They can see all forty things. What they cannot see is which one to do now.
| Red Urchin | Todoist | |
|---|---|---|
| Organising unit | One To Do Today page per date | Projects and labels |
| Prioritising | A/B priority with automatic renumbering — insert A1 and everything below shifts down | Four priority flags (P1–P4), set manually |
| What it hands you | The lowest uncompleted A#, in bold | A filtered list |
| Meeting and call follow-ups | Communications and Meetings pages write follow-ups onto the right day's page | Manual — create the task yourself |
| Contacts | Linked from Google or Microsoft 365 and kept in sync | Not a feature |
| Unfinished work | Automatic forwarding to a date you choose | Overdue tasks accumulate on Today |
| Free tier | None — 14-day trial, card required | Yes: 5 active projects, 3 filter views, 1 week of history |
| Price | $12/month or $125/year, one plan, nothing paywalled | Free · Pro $5/month annual ($7 monthly) · Business $8/user/month |
| Team use | Single user, with delegation and “due from others” | Shared projects and comments |
| Apps | Runs in any browser, installable to your home screen | Native iOS, Android, Windows, macOS, watch |
| Integrations | Google and Microsoft 365 calendar and contacts | Large ecosystem — Slack, Zapier, IFTTT, email, dozens more |
| Method behind it | A documented system refined with tens of thousands of users since 2011 | The app is the method |
Prices and plan limits checked 17 August 2026. We have tried to be accurate and fair; if something here is out of date, tell us and we will fix it.
If you have tried three task apps and gone back to paper, the reason is usually not the app. It is that none of them ranked anything, so every morning you re-decided the same forty items from scratch. That is the specific problem Red Urchin was built for.
If that does not describe you — if you mostly need reliable capture, a free plan, or a team to share with — Todoist is the better choice, and we would rather say so than take fourteen days of your attention to find out.
No charge for 14 days. Cancel any time before it ends.